PARTICIPANTS:
Board Members:
Gary Brown, President;
Tom Defloria, Vice
President; Mike Knox,
Treasurer; Mike Gaither,
Director; and Bill Elvey, Secretary.
Other participants – Marge & George Hawes, Jane Miller, Johnny Fink, and David
Newton.
In addition to the 9 direct participants, there were a total of 4 additional proxies
that were provided for purposes of meeting participation.
Gary Brown called the meeting to order at 2:00 PM. Gary introduced the current Board
members as mentioned above. Gary thanked Bill Elvey for his willingness to take the
place of Deb Knox who held the position for many years before recently moving out of
Campbell Woods. Bill is also our Environmental Committee Chairman so, for example,
he is the person to contact when anyone has a need to remove a tree from their
property so that it can be reviewed by the Board and approval can be obtained as
needed. Gary thanked Donna Gaither for putting together the Zoom meeting. Gary
explained why it is better to hold the meeting digitally via Zoom since the Town of
Maggie Valley Pavillion doesn’t have a Wi-Fi system available. He also thanked Karen
Knox who is our Neighborhood Diplomat and provides welcome baskets for new
residents, as well as yearly gift baskets for the Maggie Valley Police Department and
the Public Works Department, both of which do a great job of helping look after
Campbell Woods. The gift baskets are delivered during the holiday season.
Gary then turned the meeting over to Bill Elvey who conducted a roll call and confirmed
that a minimum quorum of meeting participants was available to conduct business.
At Gary Brown’s request, Mike Knox presented the highlights of the proposed 2026
budget. [This information was sent out in advance with the Annual meeting notice.]
Revenues from annual assessments will be $18,058. This represents an increase from
$400 per lot to $425 per lot. Total operating expenses are projected to be $13,400. The
two largest expense items are Legal Fees ($2,000) and Landscaping ($8,000). A
Capital Expenditure has also been budgeted at $15,000 next year to perform road
repairs that are needed on upper Henry Dingus Way. [These funds are withdrawn from
the Reserves and does no impact the operating expenses or operating revenue.] This
will leave a projected amount of $4,658 that can be transferred to the Reserve account
after the end of 2026. Bill Elvey made a motion to accept the proposed 2026 budget as
presented. The motion was seconded by Mike Gaither and was approved by a
unanimous vote.
Gary Brown then requested that Mike Knox present the Treasury Report. As of August
31st, we had revenue from last year’s assessment of $17,000. Expenditures to date are
$4,188. We have a current balance of $12,812 in our checking account. We will
probably spend another $8,000 – $9,000 through the end of the year which should leave
us with about an $8,000 balance to be transferred to Reserves which is like what were
put into the Reserves last year.
Gary Brown mentioned that the $25 per lot increase would be the first such increase for
the CWPOA in over 8 years. There has been a significant increase in landscape costs
due the change in the service contract that was needed when the company that had
provided the service for the last 10-years was no longer available. Gary then explained
that the lower portion of Henry Dingus Way from the entrance from Soco Road up to the
recently installed Campbell Woods sign is a right-of-way through private property, so
homeowners need to respect this area as private property.
Gary then asked if Mike Gaither wanted to comment on what’s been happening around
the neighborhood lately. Mike reminded everyone that homeowners are responsible for
keeping the drainage culverts in front of their property properly maintained the prevent
the possibility of backups during stormy weather. Everyone is also encouraged to help
police the neighborhood by picking up any discarded trash or litter as necessary. Mike
commented that Campbell Woods is one of the best neighborhoods in Maggie Valley.
Gary Brown discussed several additional reasons why Campbell Woods is such a
desirable location to live. Gary thanked Mike Gaither for the various tasks he has
performed throughout the year such as picking up falling limbs, clearing ditches,
trimming the sides of the road, etc. Gary also thanked Bill Elvey who recently cleared a
large tree that had fallen and was blocking a drainage culvert on upper Henry Dingus
Way.
Gary then opened the meeting for any general questions, concerns, comments,
criticisms, etc. that any homeowners may have. Jane Miller thanked the Board for
everything they have done to keep the neighborhood working so well. Marge Hawes
also thanked to Board for clearing the recent downed tree near her house and keeping
the neighborhood running so smoothly. Jane Miller then asked if there were any
updates on the construction of the new roundabout located near the neighborhood
entrance on Soco Road. Gary confirmed that the construction area is still a mess. Tom
Deloria mentioned that the traffic patterns have continued to change as the construction
progress and there have been approximately 30 traffic accidents in the area. Tom said
that his contacts have indicated that, while the current estimated project completion
date is uncertain, NCDOT is trying to accelerate the progress and complete the project
as quickly as possible. Bill Elvey added that the construction crews are making good
progress and have plenty of workers at the site so progress should be steady if the
weather cooperates. Finally, Gary Brown reminded everyone that since Campbell
Woods is in the Town of Maggie Valley, residents are expected to comply with the leash
law when walking their dogs. And, while the CWPOA does not enforce or get involved
in these matters, it is up to everyone to be respectful of others by complying with this
requirement. Also, pet owners are remined that since we do have coyotes, bobcats,
and bears present in the neighborhood, they should be sure to keep a close eye on their
pets anytime they are outdoors.
Gary Brown then opened the floor open for nominations for CWPOA Board for 2026.
Gary introduced a motion (by proxy from Leitha Sigado) to renominate the existing 2025
Board members for another year. A motion was then made by Marge Hawes to elect
the current Campbell Woods Board members to serve another year. The motion was
seconded by Jane Miller and passed unanimously. Gary Brown strongly recommended
that other homeowners please self-identify that they would be willing to serve on the
Board since most of the Board will probably be ageing off the Board at some time in the
future.
The Board Meeting was then adjourned by Gary Brown at approximately 2:30 PM. [This
motion made by Bill Elvey and seconded by Mike Knox and passed unanimously]
Respectfully submitted,
Bill Elvey, Secretary, CWPOA